Privacy policy | Sparta Security Services

Privacy Policy 2018

Here at Sparta Security Services (SSS) we take your privacy seriously and respectfully. We believe in transparency and being upfront about our privacy practices. This privacy policy explains how we use any personal information we collect about you.

We will only use your personal information to administer your account and to provide the services you have requested from us.

Information about us

Sparta Security Services (SSS)

Berrington House

2 St Nicholas Street

Hereford

United Kingdom

HR4 0BQ

T: +44 (0) 1432 261264

This privacy policy explains how we use any personal information we collect about you.

Data Protection Principles

Under the GDPR, the data protection principles set out the main responsibilities for organisations.

Article 5 of the GDPR requires that personal data shall be:

“a) processed lawfully, fairly and in a transparent manner in relation to individuals;

b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;

c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; and

f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

Article 5(2) requires that:

“the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”

How will we collect your information?

We collect information about you when you register your interest with us (e.g. request a quotation or information; provide your contact information at conferences, emails etc), place an order for our products or services, apply to subcontract for us, or enter into an agreement with us to supply our services. We also collect information when you voluntarily complete customer feedback. Website information is collected using cookies.

How information about you will be used

We collect information about you to process your orders, and if you agree, to contact you about other products or services that we think may be of interest with you. We also collect information of Subcontracted Employees in order to place them within our contracted sites.

If you agree, we may pass on your personal information to our group of companies so that they may offer you their products or services.

Sparta Security Services (SSS) will not share your information for marketing purposes with companies outside the Sparta Security Services (SSS) Group.

In processing your order, we may send your details to, and share information from, credit reference agencies and fraud prevention agencies.

Will your Data be shared?

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on our secure (password and firewall protected) servers which are located within the European Economic Area (EEA). As an employee or subcontractor of Sparta security Services your information may be stored in out head office within a secure locked filing cabinet.

Sending information over the internet is generally not completely secure and we can’t guarantee the security of your data while it’s in transit. Any data you send is at your own risk.

We have procedures and security features in place to keep your data secure once we receive it.

How Long will your Data be stored?

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. We store client’s data for a maximum of three years, this is then reviewed and the clients will be contacted should they wish to remain within our system providing no work has been completed for them within those three years. As we often support subcontractors with placements over many years, the purpose for which we retain data is often an ongoing purpose.

We conduct regular data-cleansing and updating exercises with our candidates to ensure that

(a) the data that we hold is accurate and

(b) we are not holding data for too long.

You have the right to withdraw your consent at any given time, by contacting us directly on info@securitybysparta.com

Access

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at:

info@securitybysparta.com

Sparta Security Services (SSS)

Berrington House

2 St Nicholas Street

Hereford

United Kingdom

HR4 0BQ

T: +44 (0) 1432 261264

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Disclosure of information

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

• to the extent that we are required to do so by law;

• in connection with any legal proceedings or prospective legal proceedings;

• in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

Website

Our website uses cookies. Please see our Cookie Policy.

Other websites

Our website may contain links to other websites. Please note that this Privacy Policy only applies to our website so, when you link to other websites, you should read their own privacy policies.

Changes to our Privacy Policy

We keep our privacy policy under regular review, and we will place any updates on our website. We may also notify you of changes to our privacy policy by email.

Your Rights

In regard to data protection you have;

• The right to be informed;

• The right of access;

• The right to rectification;

• The right to erasure;

• The right to restrict processing;

• The right to data portability;

• The right to object; and

• The in relation to automated decision making and profiling.

Complaints

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

Data Protection Officer

Our Data Protection Officer is Matthew Hellyer, for any questions, subject access requests or If you wish to make a complaint in regards to the companies Data Protection policies, procedures or notices please use the following details, and address “For the attention of the Data Protection Officer”

Matthew Hellyer

Operations@securitybysparta.com